Contract for Family Portraits
CONTRACT
ENTIRE AGREEMENT
This agreement constitutes the comprehensive understanding between Captured in the Rockies and the client, overriding all preceding agreements. Any modifications or additions to this agreement must be in writing and endorsed by all pertinent parties.
CHANGE OF DATE OR VENUE Captured in the Rockies must be promptly notified of any schedule or location changes, at least seven days before the scheduled event. Notification can be made via phone and written notice sent via text or email. The client is responsible for confirming all arrangements at least seven days before the event. Changing the event date is subject to fees and date availability.
RETAINER To reserve the date, a non-refundable retainer fee is required. No date is secured until the retainer is received. The retainer fee is applied to the final package cost and must be provided within 3 days of contract signing. Failure to do so nullifies the contract, and the date may be released for other bookings.
REFUNDS/CANCELLATION NO RETAINER REFUND IS AVAILABLE AFTER THIS AGREEMENT IS SIGNED. ONCE THE FULL BALANCE IS PAID, IT IS ALSO NON-REFUNDABLE. If the client wishes to reschedule, Captured in the Rockies will make a reasonable effort to accommodate the client’s rescheduling request.
FAILURE TO PERFORM Captured in the Rockies is not liable for missed photographs or videos due to weather conditions, schedule complications, or equipment malfunctions. Captured in the Rockies is not responsible for lost opportunities caused by factors beyond their control. Clients are responsible for location fees and permits.
LIABILITY Captured in the Rockies is not responsible for injuries to participants. Clients release Captured in the Rockies from any claims. Proper liability insurance will be maintained.
PRE-EVENT CONSULTATION A pre-event consultation is not mandatory but can be scheduled if desired. Details can be communicated via email or phone.
SECOND SHOOTER If a second shooter is selected, their hours are determined by Captured in the Rockies. As an employee of Captured in the Rockies, the second shooter shall be covered under the terms in this agreement.
EXCLUSIVITY Captured in the Rockies is the exclusive photographer for the event. Guest interference is not allowed without prior written permission. No flash photography is permitted during certain intervals.
PERMISSIONS Clients are responsible for obtaining permission for photography/videography locations. Any required payments are the client's responsibility.
RECEIVING PRODUCTS Photos and videos are delivered 2-3 weeks after the event through an online sharing service. Copyrights of the digital media in the online gallery will be transferred to the client upon delivery of the gallery. The client gives Captured in the Rockies permission to use media in the gallery for marketing purposes, unless otherwise stated by the client in writing. Captured in the Rockies will make a reasonable verbal effort after the signing of this contract to make sure the client accepts the use of media for marketing purposes.
COPYRIGHTS Photos and videos are protected by copyright laws. Clients may print images within the online gallery provided, client may also use the digital images on social media. The copyrights of, and the RAW files themselves, remain the property of Captured in the Rockies.
EXPENSE REIMBURSEMENTS Clients reimburse Captured in the Rockies for reasonable event-related expenses. Discussions regarding expenses should occur before the event.
PRICING Booked pricing is locked unless additional hours are added. Added hours are subject to the current rate.
GARMENTS Captured in the Rockies is not responsible for garment damage.
CREATIVE LICENSE Media may be edited at the photographer’s discretion. Basic retouching is included; additional retouching may incur extra charges at the discretion of the photographer.
STORAGE OF IMAGES Clients are responsible for backing up all digital media. Captured in the Rockies is not liable for digital backup failures.
ACKNOWLEDGEMENT All parties acknowledge they have received, read, and understand the agreement. Permission is granted for professional use of images. Colorado laws govern the agreement. Exceptions to this release must be requested. All parties agree to the terms.